Effective from 22 May 2015
1. The University of Law’s Course
Cancellation Policy has been informed by the Quality Assurance Agency’s Quality
Code for Higher Education (Chapter B8).
The QAA’s Quality Code is the definitive reference point for all UK higher
education institutions and sets out how academic standards are established and
maintained and how the quality of learning opportunities are assured and
enhanced. This policy sits within the
University’s Quality and Standards Code which provides a suite of policies and
supporting protocols designed to safeguard the academic standards of the
University and to assure the quality of learning opportunities offered; this
policy should therefore be read in conjunction with other relevant policies
within the code.
2. This policy sets out the expectations,
key aims and principles, and procedural approach in relation to cancellation of
a course by the University.
3. Ultimate responsibility for the
development of clear and effective processes and procedures associated with the
maintenance of standards and quality assurance of academic provision and
overseeing their application lies with the Academic Board.
4. The University of Law has in place
effective processes for the routine monitoring and periodic review of
5. The University of Law:
5.1. has in place a framework for ensuring that
appropriate procedures and measures are in place where a course is to be
5.2. where a decision to close a programme is
made, takes measures to notify and protect the interests of affected students.
cancellation is the decision not to run a course, i.e. a specific mode of a
programme from a specific start date in a specific location, after it has been
advertised as available to prospective students, e.g. in the prospectus or on
decision to run a course from a different site in close proximity to the
original location e.g. London Bloomsbury rather than London Moorgate, is not a
course cancellation but a course variation and is governed by a separate policy.
8. A decision to close a programme is not
a course cancellation and is governed by a separate policy. This may occur
8.1. a programme is permanently withdrawn at a
University centre or centres but the centre or centres is continuing to deliver
8.2. one of the University’s centres in its
current location is being closed and the centre is relocating elsewhere;
8.3. a University centre is discontinuing
operations, and the programmes delivered at that centre are being withdrawn.
The centre is experiencing a total closure and will not be relocating
8.4. there are significant changes to the
character of a programme planned, and such changes may lead to the revalidation
of a programme or involve a fundamental change to the nature of a programme or
may be cancelled for educational, practical or business reasons, e.g. where
student numbers are expected to be so low that the student learning experience
will be harmed, or where a centre is unable to resource a course or where a
course will not be economically viable.
decision to cancel a course is taken in accordance with the supporting course
cancellation protocols which may be amended from time to time.
supporting course cancellation protocols are student focused, transparent and
time sensitive. They:
11.1. aim to minimise the inconvenience and cost
to students of course cancellation;
to enable students to attend a suitable alternative course.
University endeavours to run all the courses it advertises but sometimes this
is not possible due to reasons beyond its control; in particular if
critical numbers on less popular start dates are not met.
order to minimise the inconvenience and expense of course cancellation to you
the University will:
13.1. warn you if a course is at risk of
cancellation due to failure to achieve critical numbers;
13.2. use its best endeavours to recruit
sufficient students to be able to run the course;
13.3. take into account the regulator’s
recommendations and requirements, the educational experience and the
circumstances of individuals who have accepted a place on the course in making
a decision in relation to cancellation;
13.4. in relation to courses exceeding one week in
duration, give you not less than four weeks’ notice of cancellation prior to
the start of the course (subject to circumstances beyond our control);
13.5. provide you with help and advice in relation
to finding an alternative course with the University;
13.6. if you decide to withdraw, promptly refund
your deposit and any fees paid towards the course.
14. Responsibility for the implementation of
Course Cancellation Policy lies with the Academic Board.
15. Formal responsibility for monitoring and
evaluation of this provision lies with the Academic Board.